New Club Application

The following form is for NEW Clubs.

A New Club is defined as an entity composed of Active members of the Society (c.f. 3.1.1) that is 1. applying to obtain the status of Official Club and that is 2. not meeting the requirements of a Returning Club

Each New Club is required to fill in the New Club Application Form should they wish to be an active MSS club (with or without funding) in the Fall 2021 semester. Returning Clubs must fill in the Returning Club Application Form (found on the Clubs page).

Applications will be open until 11:59PM on Sunday, August 8th 2021. 

Please follow the exact instructions provided for each item at the risk of having your application denied or needing a re-submission. If you have any questions regarding the form, please contact Maxime Berthout at

Budget Template New Club Applications: New Club Budget Template

If you wish to write in point form, please do not start a line with “-” and instead use “>”. Using “-” to start a line can cause errors in displaying the responses.

*Please note that the MSS will be providing free Zoom Pro licenses to all clubs, so you will not need to include the price of a Zoom Pro account to your budget. (Also keep in mind that this semester will be mostly online for med-1 and med-2 classes, so you might want to plan your events and budget accordingly.)


    Key in your name as: Full name of club (Acronym) e.g. MSS Boardgames Interest Group (MBIG)
    Make sure your name is in accordance with the MoA:

    Please provide the full Name, email and class year of the club president, regardless of whether or not it is the same person as in the Fall semester. If the club has co-presidents, please provide the name, email, and class year for both.

    Please enter if your club identifies as an Interest Group (IG), Outreach Club or Common Interest (CI) Club. Definitions are available in the MSS Internal Regulations.

    Please provide your club's mission statement, which will appear on the MSS website. All mission statements are required to be 200 words or less.

    Please enter your official club email if you have one, otherwise enter the email of the key contact person (Club President, VP communications, etc.) Please ensure that this address is checked regularly, as it will be used by any student who wishes to get in contact with your club.

    Please provide the positions, first and last name, class year, and email address of the other executives members of your club.

    Please upload a list of 15 potential members for your club, who must all be current members of the MSS or DSS. If you are submitting a digital document (spread sheet or word document), provide first and last name, student number, and email address. If you are providing a scan of a hand-written document, please provide First and last name, student number, and student signature. Make sure all names are legible.
    Files must be less than 2 MB.
    Allowed file types: gif jpg jpeg png pdf doc docx xls xlsx.

    Please list all the activities you plan to organize on the upcoming semester. Please indicate the event title, the type of event, the approximate date of the event, the expected number of attendees, and any additional details that you deem important (potential guest/speaker, purpose, food, etc.) Follow the example provided:

    Are you applying for club funding? *
    Please indicate whether or not you are applying for club funding.

    Funding application section

    This section is to apply for funding. You do not need to fill it if you are only applying for club status and not for funding. Any missing item of the funding application may result in a delay of the deposit of your funding or the rejection of your funding application.

    Please indicate the amount of funding that you are requesting from the MSS for the Winter 2017 semester. NB: New Clubs can receive up to $100.00 in MSS funding during their first semester when they have Interim status.

    If you do not provide the Budget, you will not be eligible for funding. Fill out the Financial Statement/Budget template (linked provided above) and name the file with the full name of the club and the semester, e.g. "MSS Boardgames Interest Group_Winter 2017_Budget.xls"
    Files must be less than2 MB.
    Allowed file types: xls xlsx.

    If you would like to submit a logo for your club, you can do so here. Save the logo as a pdf or image file with the full name of the club e.g. "MSS Boardgames Interest Group_logo.pdf"
    Files must be less than 2 MB.
    Allowed file types: gif jpg jpeg png tif pdf.

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